Finance and Administration Specialist

  • Cracow, Poland

Finance and Administration Specialist

Job description

MOTIFE ( is a Cracow-based consulting startup. We help international tech companies set up their presence in Poland. From setting up the office, through recruitment of teams to interim site operations management, we provide an end-to-end service to help foreign firms kick-start their subsidiaries in Poland.

In response to the rapid growth, we are looking for an experienced Finance & Administration Specialist to join our team in Cracow. An individual in this role will be responsible for the coordination, management, and ownership of a broad variety of finance, admin and facility components for MOTIFE, and for our customers. We are looking for a self-starter who is comfortable with an opportunity that is varied and fast-paced, providing a lot of room for autonomy and decision making.

The scope of the role will cover the following areas (while the involvement and scope are expected to evolve and vary over time):


  • Incoming invoices processing, administration and monitoring (AP)
  • Issuing invoices to customers (AR)
  • Expenses management
  • Banking system/payments processing including assuring accurate and timely payments of taxes and other statutory obligations
  • Point of contact and coordination with the external accounting service providers
  • Support in month-end closing and reconciliations


  • Managing all paper/digital documents (incl. legal and vendor/supplier agreements)
  • Handling day-to-day queries
  • Purchasing and office vendor relationships
  • Fixed assets management
  • Insurance policies
  • Employee benefits management
  • Providing support to the management team on admin activities
  • Office stock and supplies
  • Office inventory and access control administration


If you have experience with the areas above and you have:

  • a strong administration background and finance fundamentals, including AP and AR processes,
  • proficiency in Microsoft Office, including Word and Excel,
  • working proficiency in Polish and English,
  • experience in a customer-facing role, ideally in an international environment,
  • ability to work with minimal supervision and have an attention to detail,
  • the improvement-oriented mindset and a “can-do” attitude


  • you are proactive, well-organized, self-disciplined, flexible and can work, independently based on the initial input,
  • you can balance several tasks in multiple areas for different stakeholders,
  • you are willing to work in a start-up environment

then we can’t wait to have you on board!

We will offer you from day one:

  • A friendly startup environment where you have a real influence on the services we deliver
  • Competitive package (medical insurance, life insurance, sports card, snacks in the office and more)
  • English lessons with Native Speaker
  • Individual budget for training
  • Flexible working hours and options to work remotely
  • Cozy office space in the center of Cracow